Grand Hall Rentals

Rentals Rates:

• Grand Hall rentals are $35/hour with a minimum booking of 3 hours.
• Council Chambers rentals are $100 for the first hour and $25/hour thereafter (or part hour). Maximum of 15 people and includes set up and take down of chairs. (Wedding Ceremony)
  
  To book a date or for more information e-mail dmcintyre@city.woodstock.on.ca or call (519) 537-8411 ext. 2901 and ask to speak to the rental coordinator.

Grand Hall Information

Capacity:

• Theatre style lecture, musical, or stage performance (Hall empty without tables) – 200
• Meeting (Hall empty with tables) – 80
• Stand up reception (Hall empty without tables) – 120

Rental includes:

• Up to 100 chairs and six 6’ tables are provided (Renter is responsible for set-up)
• The Hall and stage are equipped with full production electrical requirements. In addition, there are 24 regular outlets accessible from 12 locations along the east and west walls, and 4 outlets on the stage front.
• Use of the kitchen downstairs

Limitation:

• Sit-down meals, alcohol and dancing is not permitted

Stage:

• The stage is 31.2’ wide x 16’ deep. There are open footlights at the front of the stage (which can not be covered), and the stage is raked.
• The stage may be used by a band or DJ, and for the placement of stationary items, such as speakers, tape/CD players, decorations, etc.

Chairs:

• We have 100 chairs on site. If additional chairs are required they must be arranged for by the renter and their type approved by the Rental Coordinator before being permitted into the Hall (we must be able to guarantee the chair’s feet will not damage the floor). Staff must supervise set-up, and an established floor plan must be followed to maintain clear aisles and emergency exits.

Available Equipment (no charge):

• Microphone and stand
• Podium

Facility Protection Agreement

• All decorations and entertainment equipment are subject to the approval of the Museum Curator. The Municipality shall not be liable for any damage to or loss of property or equipment brought into the facility in conjunction with the function by the Permit Holder or their members, officers, employees, agents, contractors, or any person who attends the function. Please arrange delivery, set-up, and removal times with the Woodstock Museum Rental Coordinator at (519) 537-8411.
• Displays, floral arrangements, decorations, musical equipment, and so on, must be of a type that will not damage or deface the premises. No nails, tape, glue, or other type of adhesive may be used. No item may rest against or touch woodwork, walls, or stage front. Backdrops must be freestanding. Decorations may be draped over the balcony railing and set on the window sills. You may NOT hang anything from the Exit signs.
• No open flames (e.g. candles, oil lamps) are allowed, unless they float, or are stabilized, in a container of water, and must be approved by the Rental Coordinator. All pyrotechnics are forbidden.
• Items such as decorations, display materials, display units, or any other equipment brought in by the Permit Holder for temporary use, shall be removed by the Permit Holder at the end of the event.
• Do not place anything on the stage that will touch the stenciled fabric panels, or hang over the stage front. Do not place anything on top of or inside the open footlights.
• Stage Drop Curtain: Do not at any time touch, raise, or lower this Museum artifact. It is very fragile and may only be dealt with by Museum Staff. If you require its position to be changed, you must make arrangements with the Rental Coordinator prior to your rental.
• Please ensure all skits, plays, etc. are planned accordingly to avoid accidents and injuries. A maximum of 24 children may be on the stage at any one time (standing in 3 rows, each with 8 children). The stage may be accessed from the back or front stairs.
  NOTE: the front stairs are narrow, and do not have a railing. If children use these stairs, an adult must be stationed at all times to supervise and assist.

General Information

The entrance to the Woodstock Museum NHS is located on the south-east side of the building. At this entrance you will find the assisted entry (red button) and elevator, if needed.

• Coat racks and boot trays are located just inside the main floor entrance.
• The kitchen and food-service areas are on the main floor. The Grand Hall is on the second floor.
• A barrier-free washroom, including a baby change table, is located beside the elevator on the second floor (just outside the Grand Hall's south entrance). Additional washrooms are located in the basement.

Parking Information

The Woodstock Museum NHS is located in Downtown Woodstock.

• 2 Hour Free Street Parking, from 9 am - 6 pm, Mon. – Sat. is available on all streets surrounding the Museum and Market Square and in the Finkle Street Parking Lot located directly south of the Museum.
• $ 1.00 A Day Parking, from 9 am - 6 pm, Mon. – Sat. is available in the Market Centre Parking Lot located 1 block east of the Museum on the southeast corner of Reeve and Peel Streets.
• All parking is FREE after 6 pm and all day Sunday.

See our map in General Information for the parking area.